cPanel address importer can be used to create multiple email address or forwarders in your account. For example, you have 100 employees in your office and you want each employee to have an email address, then if you have a list of email addresses of employees, then within two clicks, you can create as many email accounts as needed. cPanel address importer supports two type of data import, Excel Spreadsheet (.xls) or Comma separated value sheet (.csv). You can also use this interface import email forwarder list.

Importing Email Addresses

To import email address, follow these steps −

Step 1 − Open cPanel Address Importer by clicking on Address Importer link found in the Email Section.

Step 2 − Select the Email address option in What would you like to import.

Step 3 − Browse and select your Excel Spreadsheet or CSV file. If you have selected XLS file, then it will only ask to treat the first row as column header, if yes, then select the check box. If you have selected CSV file, then it will ask for the delimiter. In most cases, it is a Comma, choose the one you have, and Click Next.

Note − You can see an example screenshot below. You can create a spreadsheet using Microsoft Excel, and save the spreadsheet using .xls or .csv in Save As menu.

Step 4 − In the next step, it will ask you to choose a header for each column, choose an appropriate one. Select the domain in which you want to create the emails. Click Next.

Step 5 − In the final step, it will show you a review of what is going to be created. Review the Table, take a screenshot or print the page, so that you will have a copy of passwords corresponding to the emails.

Note − As you can see above for email column, which we did not provide an appropriate email, cPanel has automatically generated an Email for that name. In the password column, which we did not provide a password, cPanel has automatically generated them. While, in the Quota column, where we did not mention the Quota, cPanel has automatically provided unlimited quota.

Step 6 − Click finish to Import the Email addresses.

Importing Email Forwarders

To import Email forwarders, please follow these steps −

Step 1 − Open cPanel Address Importer by clicking Address Importer link found in the Email Section.

Step 2 − Select Forwarders option in What would you like to import.

Step 3 − Browse and select your Excel Spreadsheet or CSV file. If you have selected XLS file, then it will only ask to treat the first row as the column header, if yes, then select the check box. If you have selected the CSV file, then it will ask for a delimiter. In most cases, it is Comma, choose the one you have, and then Click Next.

Note − You can see an example screenshot below. You can create a spreadsheet using Microsoft Excel, and save the spreadsheet using .xls or .csv in Save As menu.

Step 4 − In the next step, it will ask you to choose a header for each column. Select your source and destination column and click Next

Step 5 − In the final step, it will show you a review of which forwarders are going to be imported. Review the settings.

Step 6 − Click finish to Import the Forwarders.

You can add or modify Autoresponders for your email accounts through this interface. You can configure an email to send an automated reply to all emails you receive to your email account. You can make an automated reply to say that you have received the email and you will reply soon.

If you are on vacation, you can configure the Autoresponders to reply that you are not available at this moment etc. you can also set a specific duration of time in which the automated reply will be sent.

Add an Autoresponder

To add an autoresponder, follow these steps −

Step 1 − Open cPanel Autoresponders by clicking on Autoresponder link found in Email section of cPanel Home.

Step 2 − Click Add Autoresponder in this section. It will take you to Modify/Add Autoresponders.

Step 3 − Choose character set, recommended is that you leave it as it is, which is utf–8.

Step 4 − Enter the number of hours to wait between responses to same email address, this helps in preventing sending same email to same user multiple times.

Step 5 − Enter Email and select Domain for which you want to add an autoresponder.

Step 6 − Enter outgoing email’s sender name, it may be your name or your company’s.

Step 7 − Enter Subject of your outgoing Email. You may keep it same as incoming email by putting %subject% in Subject, you can provide your custom subject too.

Step 8 − Enter Body of your Email. You may use %from%, which will be the name of sender, if available. You may use %email% in body too, it will be the email address of the sender.

Step 9 − Select This message contains HTML checkbox, if there is HTML in your Email Body.

Step 10 − Schedule a Start, End Date, and Time for your autoresponder email. You can choose to start immediately or on a specific date at a specific time. You can choose this autoresponder to stop sending emails on a specific day, or you can choose never to stop an autoresponder. You can change this configuration anytime.

Step 11 − Press Create/Modify button to create an autoresponder.

Edit or Delete Autoresponder

To edit or delete an autoresponder, find the Current Autoresponder by scrolling down in Autoresponder section.

Click Edit corresponding to the autoresponder to edit and it will take you to the same interface, which we have gone through when creating the Autoresponder. You can use the same interface to make the change.

To delete an autoresponder, click Delete corresponding to that autoresponder. It will ask you for confirmation, click Delete to delete that autoresponder.

Email filters are useful to create rules to block unwanted emails, based on certain rules you choose. You can specify some rules like a message containing a specific word should be deleted or passed to a specific program. These filters work subsequently, for example if a mail passes through a filter, but can be blocked by another filter. You can specify multiple rules in one filter too.

There are two types of Email Filters in cPanel − User Level Filter and Account Level Filter.

User Level Filter

Through this user level filter, you can create email filters, which will apply on emails that will be received by that email address.

Create a User Level Filter

To create a user level email filter, follow these steps −

Step 1 − Open user level email filters by clicking on Email Filter found under Email section of cPanel.

Step 2 − In Email Filters, you will see the list of emails associated with your domain. Click on Manage Filter link corresponding to your email on which you want to create a filter.

Step 3 − Click on Create New Filter button to go to a new filter creation interface.

Step 4 − Provide a name for your filter.

Step 5 − Select rules for filtering your message. To add additional rules, click on Add (+) button on right side, to remove rules click Subtract (–). Also choose ‘and’ or ‘or’ rule.

Step 6 − Select an Action for a message those passes to the rules of filter. To add additional rules, click on Add (+) button on right side, to remove rules click Subtract (–).

Step 7 − Click on Create button to create a filter.

Edit or Delete a User Level Filter

To edit or delete a user level filter −

Step 1 − Return to Email Filter Interface.

Step 2 − Choose the email for which you want to edit or delete the Filter from Current Filters.

Step 3 −

• To Edit, click Edit Link and you will be taken to the same interface we went through to create an Email Filter. Click Save to Save the Email Filter.
• To Delete the Email Filter, click on Delete link and you will be asked for confirmation. Click Delete to delete an Email Filter.

Testing an Email Filter

To test the filter, you can follow these steps −

Step 1 − Return to Email Filters Interface and Click on the Manage link corresponding to email address of which you want to test filter.

Step 2 − Scroll down to find Filter Test.

Step 3 − Enter complete Email with headers and subjects in Filter Email text input.

Step 4 − Press Test Filter and the system will generate a full report of how the filters will respond to the email you have written.

Account Level Filtering

The only difference in User Level Filtering and Account Level Filtering (or Global Email Filtering) is that the filters used in Account Level Filter will filter all emails received in your domain, no matter to which email address the message was sent.

To Create and Manage Global Email Filter click on Global Email Filter found under Email section of cPanel Home.

Process to Create, Manage and Test a Global Email Filter is same as we studied above in User Level Filtering. Only difference is that you will not find a list of Emails to choose to Manage, but you will get a list of all Global Email Filters.