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Tag: technology

Why Should You Consider Outsourcing Hardware Maintenance?

 

Hardware is one of the infrastructures your company needs to spend a hefty amount on. They house all the applications, tools and data needed by your individual employee to fulfill their day-to-day tasks in the office. And hardware maintenance is also a crucial investment to make sure these infrastructures will serve its operational purpose till obsolescence. Imagine a day when a chunk of your computers shut down altogether in the most crucial day of the month – say a month-end reconciliation or board meetings?

That will be a disaster.

In this age when most corporate organization feel the tight competition, the race towards fulfilling the yearly targets seems so exhausting to all stakeholders, including your employees. And, it will be better for everyone to rely on a team that can do the job of hardware maintenance when the company is in need of it.

Forming an in-house Tech Team

It is not actually bad for you to form an in-house tech team. It is actually in your best interest that this team is on the lookout for any possible software and hardware failures in the organization. But this operational decision is not for every business.

There are those who opt to proceed with the business with even having one tech guy in the organization. Reasons are:

  • It is not their operational interest to form a team yet since the operation can barely support the entire organization.
  • Some business owners feel that tech team may do less than what the other department does since not all the time there are units to repair or server to set-up.

The is the usual mindset of the budding enterprises. And whatever operational decisions the management made isn’t questionable since the growth is the first priority.

However, a business that is growing with hardware that is aging with time, an IT personnel who will conduct hardware maintenance is a must. And if getting a person or a team to be your in-house IT is too much for your operational expenses, then outsourcing is the next best step to take.

Why outsource?

This question has become the most epic question discussed inside the board room. Management with their consultant will do roundtable discussion just to make the right decision whether the business needs to outsource or not. And if you are asking why, below are the two things that you might want to take into consideration.

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  • The truth is absolute; it is financially challenging for a small and medium business to keep an in-house team.

The financial discussion has been the roughest part of any management discussion. The entire business operation nestles on the company’s resources. Without tight budgeting, the operation will fall apart.

Keeping a regular employee could be a little burdensome for the financials. While putting him on contractual and casual status is unethical. This where you might consider outsourcing the job to a Tech agency who can do the job for a lesser cost.

  • The Average Lifespan of Machines

According to hardware.ittoolbox.com, the average lifespan of machines is around three (3) to five (5) years. With maintenance, a machine can last for five years. Well-maintained servers, on the other hand, may last for ten years. Most corporations also use this lifespan as their benchmark for forecasting the effectiveness of all machines and hardware. Below are the factors that IT department uses in predicting the lifespan:

  • Mean Time Before Failure (MTBF) of the hardware
  • Increased performance demands of software (requiring more powerful systems to keep performance up)
  • Depreciation rates assigned by the accountants

If you are a company operating on aging machines, you might need to heed the advice or help of IT companies to keep your operations running.

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Do not let hardware failures ruin your day-to-day business processes. Here in iManila, we have more than a million-man hour of experience in handling hardware and software issue. Entrust your hardware maintenance with us. We have Standard and Premium packages that will surely suit not just your budget but also your needs. Talk to us!

POP or IMAP: Which one’s best for you?

 

One thing is certain for most of us, we read our email as often as how we read our social media notifications. It is the culture of always being connected that brings almost all of us to stick with our devices whenever wherever. And in the spirit of the modern connectivity, it is common for most corporate employees to access their emails in almost all of the device that they are using. This has blurred the lines between work and personal lives for corporate workers and even to some professionals.

And the truth that is just lying in front of us is that our lives are now entangled with our email addresses – with our emails – whether we like it or not. The modern world compelled us to be reliant on our email addresses in almost all of our activities online. It houses some of the most important information about us such as log-in details to other accounts, mobile banking, e-commerce, and even with government-related transactions.

And in dealing with your emails, you might have encountered the terms POP and IMAP a lot of times, especially when setting up your remote email server. Using a Mac book? You’ve probably done this to your Mac Mail. Or are you a windows user? You surely did this to your Outlook too. The same thing goes for Gmail client app for Android and iCloud email for iPhones.

If you are wondering what the terminologies like POP and IMAP, refer to backgrounder below.

History of POP

Post Office Protocol or what we know as POP was developed as a simple means of accessing emails remotely back in 1984. This release required login usual login credentials like username and password to download all the email at once. In 1985, POP2 was released which has provided a greater and better range of commands and replies compared to the first POP release.  POP2 also allowed users to choose to read only one message instead of downloading their entire email inbox at the same time. Lastly, in 1988, the release of POP3 has made accommodations of the easy and efficient way of retrieving emails on their personal computers. In was noted that since 1998, no updates of changes have been made to POP marking 14 years of stagnancy which somewhat equates to obsolescence in today’s fast-evolving online community.

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History of IMAP

On the other hand, Stanford Computer Scientist Mark Crispin developed the first IMAP at the Stanford Knowledge Systems Laboratory.  This protocol served as an alternative to POP by bringing in a two-way protocol that provides greater functionality for users.

Shortly after its first release, another release was launched carrying the revision made to the first IMAP. The next revision was released in the 1990s known as IMAP2bis. This was provided for the use of Multipurpose Internet Mail Extensions (MIME), which allowed an increase in the number of functions used in managing mailboxes.

Email and password encryption made the last revision of IMAP as IMAP4 rev1 has been released in 1996.

So which one is best for me?

Since we’ve gone through histories, which is admittedly a little boring, let’s get down to business. In this era of connectivity, the efficient way of managing mailboxes is an imperative. And speaking of efficiently managing mailboxes. IMAP is the appropriate setup.

Why?

IMAP has the ability to synchronously update mailboxes remotely. And for people who are using multiple devices, IMAP is the way to go. Since updates are done synchronously, managing your mailboxes doesn’t take so much effort.

POP, on the other hand, relies on downloading the entire mailboxes remotely. This protocol won’t allow synchronous updates making it confusing and difficult to manage multiple mailboxes.

Worry not, because modern devices use IMAP as the default set-up for their email apps. And if by chance you’re still caught up in an old email client server, here are the following signs that would tell you that you’re using a POP configuration:

Sign 1: If I create folders on one of my devices, they are not replicated on others

Sign 2: If I read an email on one of my devices, I see it as unread on others

Sign 3: If I delete an email on one of my devices, I still see it on others

Once you have determined that you’re in POP setup, you need to call the attention of your IT personnel to set up to IMAP. Remember, you need some assistance from the tech guys to make sure your mailboxes are intact as you migrate to another protocol.

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And if by chance you’re looking for competent IT guys to help you out troubleshoot this kind of dilemmas, call us at (02) 490-0000. You can also send us an email via [email protected].

 

 

 

Reference: pop2imap.com