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Tag: work

POP or IMAP: Which one’s best for you?

 

One thing is certain for most of us, we read our email as often as how we read our social media notifications. It is the culture of always being connected that brings almost all of us to stick with our devices whenever wherever. And in the spirit of the modern connectivity, it is common for most corporate employees to access their emails in almost all of the device that they are using. This has blurred the lines between work and personal lives for corporate workers and even to some professionals.

And the truth that is just lying in front of us is that our lives are now entangled with our email addresses – with our emails – whether we like it or not. The modern world compelled us to be reliant on our email addresses in almost all of our activities online. It houses some of the most important information about us such as log-in details to other accounts, mobile banking, e-commerce, and even with government-related transactions.

And in dealing with your emails, you might have encountered the terms POP and IMAP a lot of times, especially when setting up your remote email server. Using a Mac book? You’ve probably done this to your Mac Mail. Or are you a windows user? You surely did this to your Outlook too. The same thing goes for Gmail client app for Android and iCloud email for iPhones.

If you are wondering what the terminologies like POP and IMAP, refer to backgrounder below.

History of POP

Post Office Protocol or what we know as POP was developed as a simple means of accessing emails remotely back in 1984. This release required login usual login credentials like username and password to download all the email at once. In 1985, POP2 was released which has provided a greater and better range of commands and replies compared to the first POP release.  POP2 also allowed users to choose to read only one message instead of downloading their entire email inbox at the same time. Lastly, in 1988, the release of POP3 has made accommodations of the easy and efficient way of retrieving emails on their personal computers. In was noted that since 1998, no updates of changes have been made to POP marking 14 years of stagnancy which somewhat equates to obsolescence in today’s fast-evolving online community.

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History of IMAP

On the other hand, Stanford Computer Scientist Mark Crispin developed the first IMAP at the Stanford Knowledge Systems Laboratory.  This protocol served as an alternative to POP by bringing in a two-way protocol that provides greater functionality for users.

Shortly after its first release, another release was launched carrying the revision made to the first IMAP. The next revision was released in the 1990s known as IMAP2bis. This was provided for the use of Multipurpose Internet Mail Extensions (MIME), which allowed an increase in the number of functions used in managing mailboxes.

Email and password encryption made the last revision of IMAP as IMAP4 rev1 has been released in 1996.

So which one is best for me?

Since we’ve gone through histories, which is admittedly a little boring, let’s get down to business. In this era of connectivity, the efficient way of managing mailboxes is an imperative. And speaking of efficiently managing mailboxes. IMAP is the appropriate setup.

Why?

IMAP has the ability to synchronously update mailboxes remotely. And for people who are using multiple devices, IMAP is the way to go. Since updates are done synchronously, managing your mailboxes doesn’t take so much effort.

POP, on the other hand, relies on downloading the entire mailboxes remotely. This protocol won’t allow synchronous updates making it confusing and difficult to manage multiple mailboxes.

Worry not, because modern devices use IMAP as the default set-up for their email apps. And if by chance you’re still caught up in an old email client server, here are the following signs that would tell you that you’re using a POP configuration:

Sign 1: If I create folders on one of my devices, they are not replicated on others

Sign 2: If I read an email on one of my devices, I see it as unread on others

Sign 3: If I delete an email on one of my devices, I still see it on others

Once you have determined that you’re in POP setup, you need to call the attention of your IT personnel to set up to IMAP. Remember, you need some assistance from the tech guys to make sure your mailboxes are intact as you migrate to another protocol.

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And if by chance you’re looking for competent IT guys to help you out troubleshoot this kind of dilemmas, call us at (02) 490-0000. You can also send us an email via [email protected].

 

 

 

Reference: pop2imap.com

Keyboard Shortcuts That Will Get You through the “Hell Week”

 

The office is in silence while all heads are buried under piles of work. The only sound you can hear is the sound of their keyboards in sync with yours. There’s always a certain week in a month when all deadlines pile up like hell, and the only breather for all of you is taking a sip of your precious coffee. When suddenly, you accidentally close an important tab on your browser that you’re working on.

Disaster is screaming in your head! You’re pissed, and you’re tired even though the day is just starting. And the worst part is, you don’t know where to start. In emergency cases like this, you need a saving grace to make it through the day – and through the week. And what we had below, will definitely save your day, and will even help you beat the “hell week”.

  • In emergencies like what happened above, what you need to do first is to relax. Recovering the tab that you accidentally closed can be recovered by pressing CRTL + SHIFT + T (for Windows) COMMAND + SHIFT + T (for Mac). This will instantly reopen the tab that you closed. This is way better than redoing everything that you did on that tab. However, you just have to take note that this shortcut won’t work when you are in private browsing/incognito.
  • Remember the times when pressing the backward or forward button on your browser just to be on your desired page never fails to ruin your mood? Here is the antidote to your seemingly perpetual frustration: just press ALT + LEFT ARROW KEY to go back and ALT + RIGHT ARROW KEY to go forward.
  • Wanted to select multiple texts when editing a document? Just press SHIFT + LEFT OR RIGHT ARROW KEY. It is a little easier than hovering your mouse all over the document. And on the top of that, it is much precise than using the mouse.

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  • Looking for an important file? Press WINDOWS KEY + E to open the file explorer real quick.
  • Wanting to format a phrase to all caps without retyping it? Just select that phrase and press SHIFT + F3. Hit SHIFT + F3 again and that phrase will be in caps and lowercase format. Do it the third time and it will go back to all lowercase format. Easy right?
  • Going on a bio break? Minimize all your open windows by pressing WINDOWS KEY + D. Then WINDOWS KEY + L to lock your computer. Just login afterward, and you can go back to these tabs – no problemo mi amigo!

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We can all get through the hell weeks in our lives. There are only two things that will help us cope with all the demands and deadlines of the week: just relax and focus on the tasks at hand based on priorities, and these shortcut keys that will definitely save you time and effort. Happy weekend everyone!

Office Stories: What Makes a Good Boss?

 

One of the unforgettable things I’ve experienced before embracing the life of a salary man was when I was a marketing intern in an appliance distribution company.

I can vividly remember when I was asked by my OJT supervisor to bring a pile of approval sheets to the Marketing Manager, who apparently was her boss.

As what other interns did, I gleefully took the files, walked down the aisle, and passed by several cubicles before reaching a secluded office at the other end of the aisle. There was no signage on the door. So before I knocked, I asked some employees nearby if that was the office of the marketing manager. The three of them momentarily swallowed their nonexistent saliva before they answered “YES”.

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At that moment, I got the slightest hint that this man behind the door wasn’t the type of boss who had a sunny personality. So with much caution, I knocked twice, opened the door and greeted him.

Boss-with-morning-coffee

No response.

I looked at him. He was so engrossed looking at his computer screen with his eyeglasses on.

He was neither a grumpy old man nor a monster that would eat you alive.

Actually, he was a bit young – in his late thirties perhaps. He looked at me and raised his palm in the air as if telling me: Where are the sheets?

I immediately moved forward to his table and placed the files on his desk. He asked, “Are you a new employee?”.  I immediately told him that I was just an intern. He nodded back and then told me that I can leave.

As you can infer, he could be a typical boss who sat on his desk all afternoon, secluded himself from his subordinates most of the time, and was terrified of him.

You could be right and wrong at the same time.

THE bosses

Bosses are chosen to lead. They are highly capable individuals who are tenured and can speak with authority.

But bosses are human beings too. They are prone to errors and mistakes. And in some cases, they also lose their cool and become temperamental at times. Okay, fine, I get you – probably most of the time.

Being in charge as a head, as a manager or as a boss entails a great responsibility of managing a team. More so, it is an endless challenge to prove their competencies and worth in the organization. That is why people like them are potentially vulnerable to any and all work-related stress you can think of.

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What do Good Bosses do?

Most of us will agree that an effective leader not only helps manage conflict but also supports team members to grow professionally, which can take a lot of time. Some would even argue that a good boss is transparent and owns up to his or her mistakes like what everyone should do. But the most important thing a good manager does is to also regular assess themselves and constantly improve his or her leadership skills.

Below is a helpful infographic from the Headway Capital on how to assess yourself as a leader:

Way-to-becoming-a-good-boss

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You may get mad at your subordinates or makes a little questionable decision once in your life. But just like what every employee needs to do, evaluating one’s self is the best way to reset yourself to make a fresh start.

Is a website revamp or digital marketing part of your marketing plan for the year? Let iManila help you achieve the website that works for your company and achievable digital marketing activities to pumped-up your year marketing direction. Call us at (02) 490-0000 or send your inquiry at [email protected].

 

Source:

  • marketingprofs.com